Minutes of the Board of Directors Meeting of the

Chappell Hill Water Supply Corporation

June 3, 2010

The meeting was called to order by President Robert Nash at 7:08 p.m.  Members present were Raymond DaBera, Virgil Wilburn, Mary Tom Middlebrooks, Emily Kopycinski, Clay Parker and Robert Nash.  Also present were Edward Bentley and Karen Gunn.

Robert welcomed Clay Parker as a new board member.  Clay has completed the Texas Open Meetings Act orientation.  Robert also said that the public may not enter into the deliberations of the Board Meeting in accord with the provisions of the Texas Open Meetings Act.  A period for public comment is provided at the end of the Board Meeting.

Edward gave the Treasurer’s Report.  Report attached.

Edward gave the General Manager’s Report.  Report attached.

Edward said we have one more leak to repair at Becky Schultz’ on F.M. 2447. 

Mary Tom asked when storage tanks were inspected.  Edward said they were inspected in May, 2010, and we are now in compliance with the TCEQ.  

Brady Russell will begin the meter testing and replacement program.  We have 38 meters on the list for testing.  He will be paid $25 per test.  If the meter is faulty, he will replace it with a new one.  Money was included in the 2010 budget for this program.  Edward stressed the importance of accurate meters, because it affects our water loss as old meters slow down or completely quit working. 

The delinquency list has begun to grow and 19 caution letters were mailed today.

Edward discussed our future expenditure schedule.  Our first priority is the ladder and hatch on the elevated tank estimated to cost approximately $8000 which we can do this year.  Due to equipment located on the tank, we cannot easily access the hatch.  We will get more information by the next meeting from Warren Smith at Texas Broadband about moving the equipment so we can make the necessary repairs. We will consult O’Malley Engineering about the proper way to replace or correct the existing hatch.  In 2 or 3 years, we will need to paint the inside and outside of the elevated tank, and that could cost as much as $24,000 for the interior paint and $49,000 for the exterior paint.

Our other big expenditure is the land for a new well.  The cost of the land could be as much as $45,000 to $60,000.  We have a preliminary cost of $400,000 from O’Malley Engineers in 2007 on drilling a well.  These amounts would need to be put into our budget and would probably necessitate a rate increase to handle the payments.

Being no further business the meeting was adjourned at 8:20 p.m.

Respectfully submitted by Karen Gunn